Job: human resources & administrative manager needed at springboard for health communication

Springboard for Health Communication, is recruiting suitably qualified candidates, for a non-governmental organization, to fill the positions below:

Job Title: Human Resources & Administrative Manager
Ref. code: HRM01
Location: Abuja
Type Type: Full Time
Responsible for: Executive Director
Responsible for: Operations / Logistics Officer
Purpose

• To primarily manage the Human Resource function of the Project within Corporate, statutory, and professional guidelines; as well as provide administrative oversight in for the company

Profile Job

• Support the Executive Director holding a high quality human resource management service in accordance with best practice and consistent with the Nigerian employment regulations, and the project systems and Procedures.
• An aspect of the job is also to provide administrative and logistical management ensuring proper management of operations and administrative functions

Accountability
HR Policies and Procedures:

• Support the ED in the development and implementation of the company's Human Resource Policies and Procedures and various staff management issues as required ensuring compliance with the company's human resource policy and strategy
• Provide support for continual review and update of HR operating policy and procedure
• Provision of advice that aligns to current best practice in Human resources through update of job knowledge
• Participate in the development of human resource solution: collecting and analyzing information and recommending course of action

Staff Employment:

• Handle staff recruitment and selection processes - requisition, advertisement, interviewing and placement, as well as staff holding and dissemination in line with organizing HR procedure
• Arrange and conduct induction / program orientation for all new hires.
• Provide support support to Department / unit heads in the implementation of induction program for newly recruited employees in a timely fashion.
• Ensure proper management of staff information by ensuring effective maintenance of required databases and files
• Maintain Employees records and work with ED on data accuracy and reporting.

Performance Management:

• Take responsibility for the Management of evaluation system systems ensuring that all staff reviews take place in a timely manner and appraisal forms are received and logged appropriately
• Support the ED, technical staff, Department heads and staff to ensure that the company's strategic goals and performance objectives are met.
• Support with the EDHR Manager in the improvement of managers and employees' performance by identifying and clarifying performance problems; evaluating potential solutions and implementing selected solutions.

Learning and Development:

• Take responsibility for the development and management of a training calendar in accordance with company requirements, for all staff, and provide support to staff in the identification of relevant training, training institutions etc as needed
• Prepare training plan / programs for all employees after appraisals and conducting of skills audit.
• Facilitate intern learning events and workshops as required e.g. facilitating the development of training materials for training internships.
• Facilitate best learning interventions in functional area to ensure business impact is maximized

Consultancy Services Functions:

• Give support as may be required to the HR / Consultancy Manager in the provision of an adequate consultancy support services for the company's programs in key areas.
• Assist as necessary in the management of consultant contracts (TAs and PSAs), invoices and various issues ensuring appropriate liaison with the Finance unit
• Support the day-to-day administration of the program consultancy database in order to search for and identify consultants in a timely and efficient manner, ensuring regular update
• Supervise the Operations and Logistics Officer or their designate as may be required in the maintenance of consultants, suppliers and vendors information ensuring accuracy of information.

Operation / Administration:

• Responsible for overseeing all the administrative, logistics, and facilities needs of the organization
• Ensure provision of administrative and logistical support to the ED program team by proper management of the logistics and operations team
• Establish retainership agreements with contractors for the maintenance of the office and all other assets ass may be required
• Establish a communications network with key stakeholders within the Abuja and project locations
• Make sure all office records are filled accordingly. This includes ensuring the maintenance of an up-date asset register
• Facilitate the development of a list of preferred providers of accommodation and training facilities
• Ensure the smooth running of the state offices by ensuring adequate supply of office equipment and strict compliance with health and safety regulations;
• Ensure team operations provide relevant support in preparing budgets for training events and workshops;
• Support the Finance Officer by providing information financial pertinent to inform the production of cash flow forecasts etc.
• Ensure effective coordination of line management staff and proper delivery of duties; establish good and considerate working relationships within the organization, demonstrating respect for their own roles and responsibilities.
• Provides leadership leadership for the operations and logistics team including Front Desk Officer and Operations and Logistics Assistant
• Ensure the maintenance of a healthy and productive work environment within the organization
• Take responsibility for their performance reviews as well as personal and professional development.

Extent of Authority:

• Reporting to the Executive Director, responsible for the operations and logistics and providing direct line-management to the Operations and Logistics officers on a daily basis, this role will require the regular supervision of the HR Assistants and include participation in their annual performance development review.

Special Relationships and Contacts:

• Establish and maintain good working relationships with the program team, unit heads, service providers, international and national consultants.

Requirements, Academic / Professional Qualifications, Training and Experience

• Educated to Master's Degree
• Professional qualification (ie CIPD, SHRM) or postgraduate qualification in Human Resources or Business Administration
• Proven experience in a human resource management role
• Good IT skills and confidence / proficiency in all Microsoft packages
• Attention to detail and accuracy
• Pro-active approach to ensure timely recruitment and mobilization of consultants
• Willingness to be flexible and prepared to contribute to the program in other duties as required

Essential Skills and Competencies:

• People Management
• Team management capabilities
• Proven negotiations skills
• Adaptability
• Competitive communication skills
• Management Systems
• Skilled organization
• IT skills

Attitudes / Attitude / Soft Skills:

• Honesty
• Integrity
• Patience
• Trustworthiness
• Consideration for others

How to Apply

Interested and qualified candidates should forward their CV's of not more than 3 sides of A4 (in standard CV format) including at least two references, as well as a Cover Letter (maximum 1 side A4) stating the suitability for the position to: ncrecruitments@yahoo.com Application emails must indicate the post reference code in the subject line.

Note

• Applications with CVs and Cover Letters should carry full names of the applicant
• Applications received after the deadline above will not be considered.
• If you have not received a response by 17th November, 2017, please consider that you did not succeed at this time

Deadline Application: 6th November, 2017.

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